Live counts across every location, barcode scanning on the phone in your pocket, purchasing that sees what's coming. And your AI operations specialist drafting the POs, transfers and receipts your team builds by hand. You approve.
Cloud-based inventory management software for businesses that buy, store and ship, with an AI operations specialist drafting the routine work for your approval.
The AI operations specialist saves me at least 45 minutes per purchase order.
Brian Garrett, Telluric Companies
The time Fishbowl saves us is equivalent to two office people per day. It allows us to do more with less staff and integrates everything into one piece of software.
Tim Balsimo, Quality Pet Products
Processes that took 10 to 15 clicks in our previous system now take 2 to 3. The integrations are seamless and the support is top notch.
Blackwing, G2 review
Fishbowl has sped up our process from ordering to sending out invoices. It then sends it over to QuickBooks with a push of a button. It saves us so much time.
Medical device maker, Capterra review
After 4 months into use, we have our inventory correct in real time.
Gillett Diesel Service, G2 review
Here is what changes when the routine work stops landing on one person.
Cycle count says bin A-12 is off by seven. Someone has to find out why, fix it and re-enter it before the next pick.
Count on the phone, the number updates across every location, and your AI operations specialist drafts the adjustment with the reason for your sign-off.
The reorder point lived in someone's head. Nobody saw the bin go empty until a customer called asking where their order was. Now it's an expedite fee, an apology and a Saturday.
The specialist watches reorder points against committed stock and vendor lead times, and drafts one PO per vendor at the right cost and MOQ while there is still time to ship it normally. You approve.
The owner stays late because only they know how it all connects. The new hire asks which screen does what.
Ask in plain English and get the output of your most experienced ops lead. The knowledge stops living in one head.
Your AI operations specialist watches reorder points, committed stock and vendor lead times, drafts the purchase orders and holds them for your approval. Nothing is sent until you say so.
45+ min back per POTelluric
Scan on any phone and the number updates across every location, Shopify, Amazon and the counter at the same moment. The last unit can't be sold twice.
22% fewer stockoutson average
Ask which orders are overdue and what's short. The specialist names the SKU holding each one up and drafts the transfer or PO to clear it.
17% fewer backorderson average
Pick, pack and ship with the carriers you use, rate-shopped at pack time, with the scan that checks the box before it closes.
50 hrs a week off order entryMack & Rex
What's on hand, committed and available by location, what's below reorder, what a vendor charged last time. Asked in plain English, answered from live data.
70% faster reportingHodo Foods
Sales, purchases, receipts and adjustments post to QuickBooks Online or Xero as work happens. Month-end stops being a reconciliation project.
7 days to close the month, down from a monthChung's
The product pins beside the steps; the step you are reading drives it. Pick a module on the product to scroll to its step.
The Home menu opens straight into Dashboards, Fishbowl's revenue and margin view. It's the first thing most sales and ops leads check each morning.
Across the top, tabs switch the whole dashboard between Sales, Purchasing, Inventory and Manufacturing data. Each tab keeps the same layout with different KPIs and charts.
The pill row surfaces the numbers that matter most at a glance: revenue, COGS, gross profit, order count, average order size, margin, and anything that closed short or didn't sell.
The Materials group is where items, inventory levels and transfer orders live. Items is where every part is created and edited: names, SKUs, barcodes, pricing and quantities on hand.
The six bike parts in this tour (brake cable, helmet, chain ring, frame, handlebars and tires) all live here as Inventory-type items, each with its own image, SKU and UPC.
A Transfer Order moves stock between your own locations, like a warehouse restocking the storefront, and follows the same path as a sale: Transfer Order → Picking → Shipping → Receiving.
The Sales group follows an order from quote to shipment. The pill at the top of the screen, Sales Order → Picking → Shipping, tracks that same journey stage by stage.
Sales Orders is the list of every order in the pipeline. The Stock column shows whether inventory can cover the order right now, and Status shows where the order sits: Estimate, Issued, Picking, Partially Picked or Fulfilled.
Issuing an order creates its pick ticket in Picking. Finishing the pick creates the ship ticket in Shipping, and shipping takes the stock out of the warehouse.
A Bill of Materials (BOM) is the recipe for a build: the one finished good it produces and every raw material it consumes. Manufacturing orders and work orders are built from BOMs.
Estimated Cost and Available to Build are calculated from the raw materials' costs and on-hand quantities in Inventory. Each BOM holds a single finished good, but as many raw materials as the build needs.
A Manufacturing Order schedules the build: a location, dates and one or more published BOMs with a quantity. Each BOM on the order becomes its own Work Order, and fulfilling it uses up the raw materials and adds the finished goods to Inventory.
Purchasing covers the other half of the operation: what you buy, from whom, and when it lands. A Purchase Order lists what you're buying from a vendor, with quantities, costs and a scheduled date, and the bar across the top follows it from Purchase Order to Receiving.
Receiving books the goods into Inventory when they arrive, so what a BOM needs, what a work order consumes and what's on hand all come from the same numbers. Vendors keeps each supplier's items, costs and lead times.
Auto-PO finds the raw materials that open work orders need but you don't have, after stock on hand and open purchase orders, and creates the purchase orders for them by vendor.
Invoices are created from closed sales orders. Once an order ships and is fulfilled, its invoice appears here with the same number, and the Memo column links it back to the sales order.
Open an invoice to see the customer, dates, payment terms and line items. Transactions shows the entries posted to the Chart of Accounts: a journal entry that moves cost from Inventory Asset to Cost of Goods Sold, and the invoice itself across Sales Retail, Sales Tax Payable and Accounts Receivable.
Coralie is Fishbowl's agentic AI. Click the sparkle in the top-right corner of any screen to open it beside whatever you're working on.
Ask Coralie anything about your operation: the most urgent orders, whether inventory covers what's open, what's due in the next two weeks, what's overdue. Every answer is worked out from your live data, so it changes as you ship, build and receive.
Click any order in an answer to jump straight to it.
Michael runs ops at a multi-channel distributor. Three locations, a few thousand SKUs. Four things his AI operations specialist clears before he finishes his morning coffee, each one waiting for his approval.
What's below reorder across all warehouses?
Eleven items, three at zero. I drafted one PO per vendor at their lead times, delivery dates calculated. Ready for your approval.
Every draft stops at a confirmation card. Michael approved every move, and it was 9:15am.
Koken USA Read the story
50 hrs
a week off order entry 
Mack & Rex Read the story
75%
fewer manual tasks 
Extract Production Read the story
10%
higher margins from pricing recommendations 
TSI Supercool Read the story Three questions about how you operate — we'll point you to the right product before you ever get on a call.
⚠ Inventory plans do not include manufacturing (BOMs, work orders, MRP).
Published starting prices below. Final pricing is quoted to your users & deployment — but these are real numbers, not a mystery.
Software that tracks stock, purchasing and orders from a browser and a phone, updated as things move, without a server in the back room. Fishbowl Inventory is cloud-based and built around QuickBooks Online and Xero.
Fishbowl Inventory® is widely recognized as a top cloud-based inventory software for small and mid-market businesses. It's QuickBooks' #1 inventory management integration, a G2 Leader for small business, and a Capterra 2026 Shortlist winner. Trusted by thousands of companies across manufacturing, distribution, food & beverage, healthcare, and more. Fishbowl gives you real-time inventory tracking, multi-location visibility, and built-in QuickBooks sync, all from a cloud-native platform that scales with your business.
Cloud-based inventory management gets rid of on-site servers and the IT headaches that come with them. You get real-time access from any device, automatic updates, and the flexibility to scale as you grow — whether your team is on the warehouse floor, in the office, or out in the field.
Yes. The cloud product syncs with QuickBooks Online and Xero. Operations on QuickBooks Desktop or Enterprise, or that need 3PL and EDI depth, run Fishbowl's hosted products.
Fishbowl is QuickBooks' #1 inventory management integration and also connects with popular ecommerce platforms, shipping carriers, and accounting tools. Our integrations sync inventory data across the systems you already use, so you can eliminate manual data entry and keep everything in one place.
Fishbowl Inventory starts at $229 a month, billed annually, with the AI operations specialist included. Every plan is on the pricing page.
Yes. Fishbowl Inventory® runs on secure cloud infrastructure with encrypted data transmission, regular backups, and role-based access controls. Your data is available 24/7, without the risk of losing it to local hardware failures.
Fishbowl's multi-location tracking gives you a single view of stock across every warehouse, store, and fulfillment center — any time, anywhere. When inventory moves between locations or ships to a customer, counts update in real time, so your team is always working from the same accurate numbers.
Fishbowl is built for growing businesses — from operations running a single warehouse to mid-market companies juggling multiple locations and supply chains. Because it's cloud-based, the platform scales with you, so you won't outgrow it as your inventory needs change.
Count often, trust one system, and stop rebuilding answers the system already has. Our guide covers the methods.