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AI at Fishbowl

AI has one job here: make the operator's day easier. If it can't, we don't use it.

Ask what's short and the purchase orders are drafted. Ask what sells next quarter and the forecast comes from your own history. Nothing is saved until you click. Here is how it works, and why it's built differently.

Try it on a purchase order → Book a demo →

What happens to your data →

The test every AI feature has to pass

Does it give the operator part of the day back, without taking the decision away?

Does it take the chasing off someone's plate, or add one more screen to check?

Would you place the buy on its number without opening the spreadsheet to check?

Can it show where the answer came from? If not, it doesn't touch a purchase order.

Yes: it ships. No: it doesn't, however good it would look in a demo.

It knows your business and your industry. That is why the answers hold up.

Twenty years of inventory and manufacturing data behind every question. One question, asked two ways.

"Can we ship all 100 on SO-4471 this week?"

You ask Fishbowl's AI Operations Specialist

  1. 1It reads your live records: on hand, committed, in transit, each vendor's lead time. Nothing exported, nothing pasted in.
  2. 2It sends the question to the tool built for that job. This one goes to orders and purchasing, not to a general chat.
  3. 3The math is done by calculation on your numbers, never by the language model. Ask twice, you get the same number.
  4. 4You get the answer, the rows it used, and a drafted PO for the short part. Nothing saves until you click Approve.
  5. 5If a lead time or a cost is missing, it says so. It doesn't fill the gap.

You ask the AI in most inventory software

  1. 1It reads what you typed, and whatever you pasted in.
  2. 2One general model handles every kind of question.
  3. 3The model writes the number. Ask twice, you may get two.
  4. 4You get a paragraph. The PO is still yours to build.
  5. 5If something is missing, it guesses.

And it doesn't wait to be asked. When a shortage is forming, an order is slipping or a number looks wrong, it tells you, says why, and preps the fix. Same login, same permissions, in the screen you're already on.

Fishbowl does the work. You make the call.

Your whole operation

You get answers from your stock, orders and books as they stand right now, so you can say yes or no while the customer is still on the phone.

From live stock"Can we ship 200 of the X100 by Friday?" 140 on hand at Main, 60 at Warehouse 2. Yes, from both.Answered from on hand, committed and available by location.
Nothing saved until you click

You can hand the keying to the AI Operations Specialist and still catch a wrong quantity before the vendor sees it.

Purchase order, draftedSteel Supply Co. · part 45-228 · 50 units · $3.40 · arrives Sep 16. Waiting for your approval.Every draft ends at a confirmation card.
See the math

You see the rows behind every number, so you can check it before you act and defend it in the ops meeting.

Built fromOn hand 76 · needed 100 · vendor lead time 6 days · MOQ 25 · SO-4471.Numbers come from calculations on your records, not from the language model.

Where you'll meet it

Built into the products you already run, so the value shows up in the screens where the work happens. Fishbowl Inventory →Manufacturing →QuickBooks →

Live today In the cloud products

The AI Operations Specialist

Ask in plain English. It answers from live data, then drafts the purchase orders, transfers and sales orders your team builds by hand, and waits for your approval.

Meet the AI Operations Specialist →
Live today In every Fishbowl product

Forecasting and answers from your own history

Demand forecasting from your own sales history, reorder points that follow it, and plain-English questions answered from live data with the rows underneath.

See the forecast →
Live today Outside the app

Fishbowl in ChatGPT, Claude and other assistants

Connect the assistant you already use to Fishbowl Inventory with your Fishbowl login. Your permissions carry over exactly.

Set up the connection →

Ask. Approve. Done.

Two exchanges, as they happen in the product.

Reorders that never slip

What's below reorder across all warehouses?
Specialist: Eleven items, three at zero. I drafted one PO per vendor at their lead times, delivery dates calculated. Ready for your approval.

The late orders, in the right order

Which orders are overdue, and what's holding each one?
Specialist: Four overdue, two urgent. SO-4471 is waiting on part 45-228; Warehouse 2 has 60. Transfer drafted for your OK.
See everything it drafts →

See what's coming

Forecast each item from your own sales history, so you can set the next buy without rebuilding the spreadsheet. The thing the one person who knew used to carry in their head, on a screen anyone can open.

A forecast from your own numbersDemand by item and location, projected from what you actually sold, with seasonality and trend in it.
Reorder points that follow itWhen the forecast moves, the reorder point and the PO timing move with it. You buy for the season coming.8% more sales from demand forecasting · Koken USA
The answer instead of the reportSlow movers, margin by customer, turnover, inventory value on a date. Asked in plain English, answered from live data.70% faster reporting · Hodo Foods
What sells in Q4 that we're short on now?Which items haven't moved in 90 days?Show me margin by customer this quarter.

Results customers are already seeing

Results from Fishbowl customers, each linked to its case study.

45+ minback per purchase order with the AI Operations Specialist · Telluric Companies
8%more sales from demand forecasting · Koken USA →22%fewer stockouts from better forecasting · Extract Production →80%less time on supply chain reporting · Cascadia Motion →70%faster reporting · Hodo Foods →50%less scheduling time, MOs and work orders from the BOM · Velocity Restorations →
AI Operations Specialist

"The AI Operations Specialist saves me at least 45 minutes per purchase order."

Brian Garrett, Telluric Companies
Forecasting

Fishbowl's demand forecasting and recommendations let Koken plan ocean freight for higher utilization: 7% lower freight costs and 8% more sales.

Koken USA → case study

What happens to your data

Six sentences you can check.

1
It sees exactly what your login sees.

The AI Operations Specialist and the assistant connection run with the permissions of the Fishbowl user asking. No role gets a wider view through AI than it has in the app.

Check it: ask the AI Operations Specialist, or your connected assistant, for a location your user can't open.
2
Nothing is written without a person approving it.

Reads never need confirmation. Every write shows a summary first and saves only on an explicit go-ahead.

Check it: every draft ends at a confirmation card.
3
Your identifiable data is not used to train general-purpose AI models.

Fishbowl does not use Customer Data that identifies you or your company to train or improve general-purpose AI models.

Check it: Terms and Conditions §17.6, and the "How is Fishbowl using AI?" notice inside the product.
4
The AI runs on Fishbowl's infrastructure, under Fishbowl's agreements.

The AI Operations Specialist incorporates third-party AI models under commercial licenses held by Fishbowl, and runs on infrastructure Fishbowl builds and operates. AI augments the decision; a person makes it.

Check it: Terms and Conditions §17.1 and §17.3.
5
Every answer can be traced to your records.

Numbers come from calculations on your data, drafts show the rows they used, and charts are only drawn from sourced data.

Check it: expand "Built from" under any draft, and the source rows under any chart.
6
You can tell us when it's wrong.

Thumbs up or down on any answer goes straight to the team building it, and "The AI Operations Specialist can make mistakes. Verify important numbers before you act on them." stays on screen.

Check it: the feedback control and the caveat line under every reply.

Privacy policy →Terms and Conditions →

Questions people ask

Which products have it?

The AI Operations Specialist runs in the cloud products, Fishbowl Inventory and Fishbowl AI Manufacturing. Demand forecasting, dashboards and plain-English answers from your data run in every Fishbowl product, including Advanced Manufacturing and Advanced Warehouse. The connection to ChatGPT, Claude and other assistants works with Fishbowl Inventory.

What if it gets a number wrong?

Numbers are produced by calculations on your records, not by the language model, and every draft shows the rows it used. When an input is missing, it says so and asks instead of guessing. It still says "verify important numbers before you act on them," because you're the one who knows the customer, the vendor and the floor. If something looks off, thumbs down sends it to the team.

We're not AI people. Is there a course?

No. If you can type "what's below reorder at the main warehouse?" you can run all of it. The forecasting and dashboards need no prompt at all.

What won't it do?

Do the physical work. Picking, packing, shipping and receiving still happen on the floor, by your people with scanners and the mobile app. The AI Operations Specialist can tell you what's waiting, draft the paperwork and flag what's short, but a box moves when a person moves it. It also won't change anything without your click, or guess a lead time or a cost it can't find.

Bring the question you ask every Monday.

Click through the AI Operations Specialist drafting a PO, or book 30 minutes with your data.

Try it on a purchase order →