A QuickBooks scanner is known by many names: barcode scanner, barcode reader, wireless mobile device, mobile device, and plenty more. However, that may not be a totally accurate statement because there can be a distinction between the first and all of the other names. Much like how a square can be a rectangle, but a rectangle can’t be a square, a QuickBooks scanner can be called by any of these other names, but a barcode scanner, barcode reader, etc. may not all qualify as a QuickBooks scanner. The difference between a QuickBooks scanner and these other ones is that the former specifically integrates with QuickBooks accounting software while the other ones may or may not integrate with it. That is an important distinction to make.
Now that we have clarified that key point, let’s proceed to get into the details of what a QuickBooks scanner is, what it does, and how it can benefit your business.
Quickly Update QuickBooks
When you scan a product’s barcode and record a new purchase order, shipment, or sale, the balance sheet in QuickBooks is automatically updated and an invoice, packing slip, and other documents are created. This saves a lot of time that would otherwise have to be spent making sure all of these tasks get done. You can track what information was added by which users to ensure accountability and accuracy. In addition, you can schedule regular updates to be sent to QuickBooks from your inventory management software so that they will be able to work in conjunction instead of getting out of sync.
Get More Done
Armed with a QuickBooks scanner, a warehouse manager and his team of warehouse workers can get more done in a shorter amount of time than they ever could by hand. For example, they can simply scan a barcode to check on the amount of a certain product that is currently in stock. If it is getting low, they can instantly place an order for new products to replace the ones that have been sold. QuickBooks is notified of the order and it works its financial magic to get the process started and make sure that everything is recorded properly.
Set Automatic Reorder Points
To make his job easier, a warehouse manager can set up automatic reorder points on every item in the warehouse. This makes it so that when a product count falls below a certain level, a purchase order is automatically generated and exported to QuickBooks. In this case, the warehouse manager uses a QuickBooks scanner once to set up the reorder point for the appropriate item and then lets it run on its own after that. It is a good idea to revisit these reorder points from time to time to make sure they are still working properly. As long as the company isn’t suffering from shortages or overstocks, it shouldn’t be a problem.
Start using QuickBooks scanners in your business. Sign up for a free inventory software demo of Fishbowl, the No. 1 inventory management software for QuickBooks users.
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Fishbowl is compatible with barcode scanners, and it integrates with QuickBooks. So you can scan items’ barcodes to enjoy the following benefits:
- Quickly update QuickBooks without having to hand type the same data twice.
- Get more done in a shorter amount of time around the warehouse.
- Set automatic reorder points so you’ll know when you are getting low on specific goods.