Freezer Inventory Software

freezer inventory software

Laboratories have a lot of scientific specifications and standards that they must meet in order to do their jobs effectively. A lab requires proper clinical standards, carefully monitored documentation, trained personnel, advanced laboratory systems, and all other lab procedures in place before anything can be done. All of this is to say that it is a lot of work to set up a lab and keep it running for the long haul.

You can ensure that your inventory management software meets those same rigorous standards by using Fishbowl Manufacturing or Fishbowl Warehouse. These two solutions are ideal for labs that need meticulous tracking of their inventory and assets. They help to prevent all sorts of problems and keep everything running smoothly so that you are always in control of your stock.

Let’s talk about a number of features found in Fishbowl that allow you to perform your tasks effectively in a laboratory setting.

Track Inventory and Assets

Barcoding ensures a proper count for every reagent, material, tool, or piece of equipment in the lab, removing the need for laborious manual audits and recounts. Fishbowl works perfectly with barcodes. In fact, it offers a mobile app called Fishbowl Go, which can be accessed on pretty much any smartphone or tablet, to help with scanning items in and out of your lab, perform cycle counts, and a whole lot more. Use Fishbowl to track your inventory and assets and you will see a monumental increase in your data accuracy so you will always know exactly what quantities you have in stock and where to find them.

Mobile Control

With a mobile tracking device you can check inventory levels, move supplies around from one location to another, monitor part or material information, and even update stock for incoming or outgoing shipments. You can do this with Fishbowl Go or you can even access the full Fishbowl Manufacturing and Fishbowl Warehouse software on mobile devices through a plugin called Fishbowl Anywhere. Simply activate the plugin in Fishbowl and you will be able to access the Fishbowl desktop server any device with an Internet connection.

Batch Information

All of your necessary manufacturer information is available and easy to access via Fishbowl, from manufacture date to batch number, lot number, and shipping date. If there is any contamination or other reason to recall certain items in your inventory, you can tell exactly when certain products came into your lab together and you can differentiate them from other copies of that item. So you do not have to throw the baby out with the bathwater, but you can keep good items and simply get rid of the bad ones.


For those materials or reagents with critical expiration dates, your inventory software can highlight what and when to cycle and, thus, eliminate product waste. Why is this important? Because it helps you to keep revolving through your inventory and assets so none of them go past their expiration date before they can be used. This can save a great deal of money because you will not wind up with more products than you need and you will be able to make the most of your resources.

Auto Replenish

Automatic purchase orders can be generated for products at reorders points that you get to set. This helps you to maintain stock at ideal levels while cutting time lost due to stockouts or money wasted on excessive inventory. Again, this helps cut down on the number of perishable items that go bad before they can be used. Simply set up automatic reorder points, along with the appropriate number of items that should be reordered to bring them back up to a healthy level, and you will be notified as soon as it is time to reorder.

Data Management

Wield the power of data how you see fit. Generate custom reports for production, materials, customers, vendors, as well as worker assignments and project projections. You can even take advantage of an online time clock solution called Fishbowl Time & Labor to estimate labor costs and also calculate actual labor costs. You can then compare the two to make sure you are getting the best bang for your buck and you can also add labor costs to work orders to see an item’s true cost.


Generate vendor relationship histories and view potential work orders relative to current inventory with estimated completion dates. The Fishbowl software can also suggest vendor price breaks to maintain low overhead. All of this puts you in control of your operations. You can tell exactly what costs you are incurring as you perform tasks and obtain inventory items. Then you can identify areas where you can improve and shave costs further.

Quality Control

With an incorporated scheduler, your software can plot equipment maintenance or replacement, along with any necessary project estimations and dates. This is a big help because if you can properly maintain your equipment you will be able to keep using it for a much longer amount of time than if you were to let it wear out without any attempt to salvage it. Over time, this will cost you money because it obviously costs much more to replace equipment than to repair it.

Location Management

All of your inventory, assets, reports and data can be tracked and managed from a single hub, whether your locations are around the world or across the hall. In Fishbowl, you can create multiple locations and sub-locations to track your inventory at each place. Also, you can monitor trends at each location so that if one has a higher need for a certain item than another location you can transfer items between those locations and then plan ahead so that each location will have the right quantity for its specific needs. Now that is both convenient and efficient!

TL;DR Summary

Freezer inventory software helps laboratories and other medical and scientific facilities with their inventory and asset tracking, use mobile devices, use tracking criteria, monitor expiration dates, automatically generate purchase orders, generate custom reports, work with vendors, maintain quality control, and create multiple locations. As a result, it frees up a lot of resources.

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