A QuickBooks scanner is known by many names: barcode scanner, barcode reader, wireless mobile device, etc. The difference between a QuickBooks scanner and these other ones is that the former specifically integrates with QuickBooks’ accounting software while the other ones may or may not.
When you scan a product’s barcode and record a new order, shipment or sale, the balance sheet in QuickBooks is automatically updated and an invoice, packing slip and other document is created. This saves a lot of time that would otherwise have to be spent making sure all of these tasks get done.
Armed with a QuickBooks scanner, a warehouse manager can get more done in a shorter amount of time than he ever could by hand. For example, he can simply scan a barcode to check on the amount of a certain product that is currently in stock. If it’s getting low, he can instantly place an order for new products to replace the ones that have been sold. QuickBooks is notified of the order and it works its financial magic to get the process started.
To make his job easier, a warehouse manager can set up automatic reorder points. So when a product count falls below a certain level, an order is automatically generated and exported to QuickBooks. In this case, the warehouse manager uses a QuickBooks scanner once to set up the reorder point and then lets it run on its own after that. It’s a good idea to revisit these reorder points to make sure they’re still working properly. As long as the company isn’t suffering from shortages or overstocks, it shouldn’t be a problem.
Start using QuickBooks scanners in your business. Sign up for a free inventory software demo of Fishbowl, the No. 1 inventory management software for QuickBooks users.