How Inventory Barcode Software Helps Manufacturers

Barcode Inventory Software

There is no room for error for manufacturers. Dozens of things have to go right on a manufacturing line to end up with a great final product, not to mention the supply chain and distribution system. There are many places where something bad can happen.

What Manufacturers Use Inventory Barcode Software For

Many manufacturers use inventory barcode software to track their inventory quantities, keep risks down to a minimum, and make sure that they do not experience unnecessary delays. Inventory barcode software improves many aspects of manufacturing by letting manufacturers quickly scan products and parts in and out of their warehouses. Inventory barcode software also helps manufacturers optimize their warehouse organization, locate items, and manage inventory in multiple locations.

Let’s explore each of these points mentioned above in greater detail to really see how inventory barcode software helps manufacturers in many ways:


With the scan of a barcode, manufacturers can see a huge amount of information on a part or product. Among this information, they will find the total quantity currently in stock. They can use that information to judge whether or not they have the ideal quantity in stock or if they should order more to increase it or order less in the future in order to avoid having such a big overstock. Inventory barcode software helps a lot in this area. It can actually let you generate detailed reports on past sales and orders so that you will be able to tell the maximum and minimum number of a certain item that would be best for you to keep on hand at any given time. All of this is invaluable in the effort to track all of your inventory quantities and much more.


When you record information about your inventory with a pen and paper or in an Excel spreadsheet, you run the risk of making small but serious mistakes. You might get a single digit wrong when entering the products’ cost or when entering their lot numbers or expiration dates or other important information. Using inventory barcode software virtually eliminates the risk of such errors by filling in all of that information for you. You just scan an item’s barcode and all of the correct information will be there waiting for you in the software system. There is no automation with a pen and paper, but there is most definitely an opportunity to automate with a software solution that utilizes barcode scanning.


What is an unnecessary delay? It is anything that could have been prevented with a little extra forethought and effort. Running out of raw materials is certainly a big cause of unnecessary delays. You can greatly reduce the number of times that you run out of essential materials for the manufacturing process by using inventory barcode software to set up automatic reorder points and always keep your inventory in equilibrium between the extremes of too many and too few items. This both eliminates unnecessary delays in the manufacturing process and it also saves on carrying costs and increases your overall efficiency and flexibility to meet demand.


There is more to warehouse organization than simply finding spots to put your raw goods before they can be used in the manufacturing of finished products and also finding spots for finished products to be stored before they are sold. You can majorly decrease the amount of time it takes to pick items to fulfill work orders and sales orders if you analyze your warehouse layout and restructure it to put similar items next to each other. This also helps with the receiving process because those items will likely be ordered together. You can even store items that are in high demand closer to the receiving area and make many other improvements to optimize warehouse organization with the help of inventory barcode software.


When you scan a barcode, the barcode scanner hunts through your inventory records and it locates the item in your inventory that corresponds with that barcode. It does this in a fraction of a second, so it appears to be instantaneous. Then it tells you the location and sub-location that you have previously set up for that item. This allows you to go directly to the designated spot in the warehouse where that item should be, and you will most likely find it waiting for you. If you are picking items for an order, you can create a batch pick so you do not have to keep going back and forth in your warehouse, but you can simply do one pass-through to get all of the items you need for multiple orders.


Speaking of locations and sub-locations, you do not have to limit yourself to a single warehouse in your inventory barcode software. You can create as many locations and sub-locations as you like and then track inventory levels in each one. This makes it easier to spot trends by location and also transfer items from one location to another if you find yourself running out at one warehouse but with a surplus at another one.


At the start of a manufacturing job, inventory barcode software automatically generates bills of materials, work orders and other documents that speed up the manufacturing process. Manufacturers can then use barcodes and scanners to collect the parts on their bill of materials and put together a product according to the work order’s specifications. In fact, most of the logistical work is done automatically by inventory barcode software.


When a product is finished and ready to be delivered to a customer, inventory barcode software lets the manufacturer generate a barcode for the product, print shipping labels and track its progress on the way to its final destination.

Inventory barcode software can help you, whether you are a manufacturer, retailer, wholesaler or any other kind of business.

Need an easy way to create barcodes? Click here to access Fishbowl's Free Barcode Generator.

TL;DR Summary

Barcodes and scanners facilitate data entry and accuracy. Manufacturers use inventory barcode software to:

  • Track inventory quantities
  • Reduce the risk of data errors
  • Maintain healthy inventory levels
  • Improve their warehouse layout
  • Organize items within the warehouse
  • Set up multiple locations to store items in
  • Generate a bill of materials and ship orders out

Get a Demo