Quickbooks Inventory Management
Palmer Wholesale Case Study Video
Fishbowl Warehouse® automatically generates a Purchase Order and bills it to QuickBooks when you order new products. Receive products into your warehouse by scanning them in with a wireless mobile device. Then store them in their assigned place in your warehouse.
In addition, Fishbowl Manufacturing® allows you to create multiple Work Orders and Bills of Materials for complex jobs under a Manufacture Order. When a Sales Order comes in, use Fishbowl to pick products off your shelves, pack them and ship them to the customer.
When a product is sold, Fishbowl automatically sends an invoice to QuickBooks, updating it with the financial data. Fishbowl is the #1 QuickBooks warehouse management system. It’s an ideal solution for QuickBooks users, warehouse managers and manufacturers.
A Purchase Order is a document that a buyer sends to a seller to specify the products and/or services that they would like to receive from the seller. It also includes the total cost the buyer will pay for their order.
Fishbowl has a Purchase Order Module that allows you to instantly generate Purchase Orders for a variety of uses, including:
A Manufacture Order is a way of organizing multiple Work Orders, Sales Orders, Bills of Materials, and Finished Goods. This is extremely useful when dealing with multi-step manufacturing processes and large orders.
Fishbowl Manufacturing's Manufacture Order Module allows you to create Manufacture Orders to:
With this module, you can organize manufacturing jobs into stages so one task won’t begin until an earlier one is complete.
A Sales Order is an internal document that a company creates after receiving a customer’s Purchase Order. Sales Orders help companies standardize their paperwork so they don’t have to rely on external documents, like Purchase Orders, for their recordkeeping.
Fishbowl’s Sales Order Module allows you to create Sales Orders for:
QuickBooks is the most popular accounting software for small businesses in the United States. Its user-friendly features enable people with even just a passing knowledge of accounting to manage their finances effectively.
Fishbowl’s Accounting Module allows you to export data from its inventory management software to QuickBooks. You can either export data manually or schedule automatic data exports as often as you like. The information you can export to QuickBooks includes:
Receiving means accepting new products into your inventory. The Receiving process occurs when a shipment you ordered arrives at your warehouse or any other of your locations. You scan new products into your inventory so they instantly show up in our electronic database.
Fishbowl’s Receiving Module allows you to:
Reconciling in Fishbowl means that when you receive a shipment, but the costs, quantities or product types are different than you specified in the original order, you update your records to reflect those changes. You can reconcile items in Purchase Orders and Transfer Orders, but not in Sales Orders.
Inventory is made up of the products you have in stock to sell to customers and the parts you use to manufacture products. Fishbowl tracks inventory items, quantities, locations and other things to help you stay organized.
Fishbowl’s Inventory Module lets you:
Picking is the process of gathering the right parts and/or products to fulfill an order. Fishbowl’s Picking Module makes it easy to find items in your warehouse and ensure you have the required amount on hand.
Fishbowl also allows you to:
A Transfer Order is a form used to ship items in a company’s warehouse to another location or to simply move them to a new area within the same warehouse. Fishbowl’s Transfer Order Module allows you to assign default locations for specific parts and products to be sent to. You can also set automatic reorder points, so a product will be replenished from another location when it gets too low.
Transfer Orders perform three main tasks:
A Bill of Materials is a list of parts and raw materials that are required to build a product. There are many different types of Bills of Materials. Some are food recipes while others are blueprints for building simple and complex products.
There are four main jobs that you can use a Bill of Materials for:
Fishbowl allows you to create Bills of Materials for all of the above purposes. It also generates Bill of Materials templates, which you can customize with optional parts. Depending on your preference, you can use one Bill of Materials to build several products, or one Bill of Materials per product.
Consignment occurs when one person sends a product to someone else, but the sender remains the legal owner of the product until it’s sold. Consignment can involve selling products at auction or through a second-hand store.
Fishbowl’s Consignment Module allows you to:
RMA stands for Return Merchandise Authorization. As its name implies, it is used to keep track of customers’ product returns. Products can be returned for a variety of reasons, such as if they arrive damaged, if they break soon after they arrive, or if they are the wrong size/color/type/etc.
With Fishbowl’s RMA Module, you can offer four return options to customers:
Packing is the process of selecting the number and size of cartons to put your Picked items into, and then putting the items into those cartons. Shipping is the process of transferring products from one place to another, often from a warehouse to a customer’s location.
Fishbowl’s Shipping Module allows you to:
QuickBooks is an accounting software solution for small and midsize businesses. Fishbowl integrates seamlessly with QuickBooks. When updates are made to Fishbowl’s inventory management records, it transmits that data to QuickBooks so it will update the accounting records.
As part of the Packing and Shipping processes, Fishbowl’s Accounting Module sends QuickBooks the data on each sale it records and asks QuickBooks to print or email an invoice for the customer. QuickBooks uses the data on the cost of goods sold to update the company’s Assets, and it uses the total balance due to update the company’s Accounts Receivable.