Module Options

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Fishbowl Inventory is a full-scale inventory solution with a variety of features for every basic process flow. However, companies often have processes that differ from the default functionality. Therefore, Fishbowl offers an assortment of customizable module options. These module options can be found by loading the appropriate module and then clicking the Tools menu at the top of the client and then choosing Module Options from the menu.

Accounting Module Options Template:Top

OPTIONS SUBTAB
Accounting module options options subtab.png
  • Attach SO Item Note to QuickBooks Export
If an SO item has a note attached to it on the sales order, it may be exported to QuickBooks if this option is checked.
  • Associate multiple Fishbowl customers to one QuickBooks customer
With this option checked, only 1 customer will be created in QuickBooks called FB_Customers. All of the invoices created within Fishbowl will export to QuickBooks within this FB_Customers name.
  • Add Customer references to Inventory journal entries
When viewing Journal Entries in QuickBooks, the Customer will be displayed beneath the Name column. If this option is unchecked, the SO number is still tied to the entry via the Memo field.
  • Export the Sales Order number as the QuickBooks Invoice Number
With this option checked, the Fishbowl Sales Order number may be exported to QuickBooks as the Invoice number.
  • Create a Bill in QuickBooks after reconciling a Receipt
With this option checked, after a Receipt has been reconciled and an export has been made to QuickBooks, a Bill will then be created in QuickBooks.

  • Batch SalesPoint sales receipts by customer when exporting to QuickBooks
With this option checked, all SalesPoint orders with the same customer and tax rate at the time of export will be grouped together and exported as one sales receipt to QuickBooks.
  • Prefix with the Product Number
With this option checked, the Fishbowl product number is added to the beginning of the description for the QuickBooks invoice item.
  • Append Product UOM when different from the default
A Product's UOM may be established within the Product Module as the default UOM. However, the UOM may also be manually changed on the Sales Order if desired. With this option checked, the UOM will be displayed as (UOM = whatever UOM that was established on the SO and is different than default) in the item's description on the QuickBooks invoice.
  • Set the invoice item's custom field to be:
This option allows the user to customize the QuickBooks Invoice. Whatever information is specified within the 'Other 1' or 'Other 2' field in the Accounting Module Options will then be shown on the QuickBooks Invoice. The QuickBooks Invoice may be modified by opening an Invoice and choosing Customize | Additional Customization | Columns | Other 1 and Other 2 options.
COSTING SUBTAB
  • Costing Method
This subtab allows you to view the Costing Method currently being used by your company. Your costing method may be Standard Costing, Average Costing, LIFO Costing, or FIFO Costing. Although the costing method may be viewed here, it may not be changed. Costing methods may only be changed upon the creation of a new database.

Bill of Material Module Options Template:Top

GENERAL SUBTAB
  • Default Type
When creating a new BOM, Fishbowl will default the type to Manufacture. The default may be changed by selecting one of the following types: Manufacture, Repair, Disassemble, Maintenance, and Service.
  • Default Auto-Create Type
When creating a new BOM, Fishbowl will default the auto-create type to Never. The default may be changed by selecting one of the following types: Never, When Short, Always Create, or Build to Order.
  • Search in BOM descriptions for drop downs
When this option turned on, the description may be searched in addition to the BOM number on the Manufacture Order.

Company Module Options Template:Top

DISPLAY SUBTAB
  • Display Phone Number in company address
  • Display FAX Number in company address
  • Display Email in company address
  • Banner Filename
Allows a custom banner file image to be placed at the bottom of the client.
  • Banner Height
Specifies the pixel height of the custom banner image.

Consignment Module Options Template:Top

GENERAL SUBTAB
  • Auto fulfill Transfer Order
This option means that Transfer Orders going out from Consignment Locations will automatically be marked as Fulfilled within the Fishbowl system, eliminating the need to pick, ship, and receive the order.
  • Auto fulfill Sales Order
This option means that Sales Orders going out from Consignment Locations will automatically be marked as Fulfilled within the Fishbowl system.
  • Open order after creation
This option means when you create an order within the Consignment module, you will automatically be taken to that order (within its module).

Class Module Options Template:Top

COMPANY SUBTAB
  • Use Class Tracking
With this option checked, you may be able to track classes efficiently in QuickBooks. This feature is used mainly for those who are currently tracking classes QuickBooks; if your company does not track classes, this feature may not be applicable.
  • Prompt to Assign class if the Default is None.
With Class Tracking turned on, anytime an order has a class field set to default, a warning box will be displayed requesting the user to assign a class.
  • Force user to specify class on new Sales Orders
With this option checked, a box will be displayed each time a user tries to Issue or Save a Sales Order. The user will not be able to continue with the order until the class has been specified. The Client will need to be restarted for this option to take effect.
  • Force user to specify class on new Purchase Orders
With this option checked, a box will be displayed each time a user tries to Issue or Save a Purchase Order. The user will not be able to continue with the order until the class has been specified. The Client will need to be restarted for this option to take effect.

Custom Field Module Options Template:Top

GENERAL SUBTAB
  • Only Show the Required Custom Fields in the Wizards
With this option checked, any time the specified custom field is used in a wizard, the custom field is required to be entered before the wizard may be complete. For example, if the Part Custom Field is required, when creating a new part a necessary steps is to enter the required custom field information for the part.

Location Group Module Options Template:Top

GENERAL SUBTAB
Location Group Tracking.png
  • How to Specify Reorder Levels
  • Company Wide
With this option set, it allows reorder levels for parts to be set for all location groups on a company-wide level. All users who have access to this feature will be able to view and manage the levels.
  • By Location Group
With this option checked, reorder levels will be set and specified per location group. All users who have access to this feature will be able to view and manage the levels.

Manufacture Order Module Options Template:Top

GENERAL SUBTAB
  • Auto Assign MO Number
By default Fishbowl will auto-generate the next available number for the Manufacture Order. This number will be generated based off the last number box. This number may be changed at any time. Letters and hyphens may be used; however if letters are used the auto-numbering will only generate the numbers for continual orders.
  • Print WO Traveler on WO Start
Upon starting a Work Order you have the option to print a Work Order Traveler. Within this feature you may choose to have this report always print, prompt to print, or never print when a WO is started.
  • Distribute Finished Good costs

Monitor Module Options Template:Top

GENERAL SUBTAB
  • Auto Refresh
When the Auto Refresh is checked, a Refresh Rate (in seconds) must be entered. The Monitor screen will refresh itself based upon the time entered.

Part Module Options Template:Top

GENERAL SUBTAB
  • Search in Part Descriptions for drop downs
With this option checked the part description, not solely the part number, will be searched for an item to be placed on a Purchase Order or Sales Order.
TRACKING SUBTAB
The tracking subtab allows for the user to create additional tracking methods. As default, Fishbowl will provide Lot number, Revision Level, Expiration Date, and Serial Number tracking. With the new Tracking Module Option, you can now track by the same method multiple times, or you may create and track by your own new methods.
To create a new method of tracking, choose the New icon located on the Component toolbar. A blank line item will be displayed at the bottom of the Tracking list. Double click on the name, Abbr, and description to enter that information. Next, you will choose the tracking Type for this method. You may choose from the following options:
Text Date
Money Quantity
Expiration Date Serial Number
Count Checkbox
By default your new tracking method will be set as active. If you wish to inactivate a tracking method at any time, simply uncheck the Active box. The Usage column allows for the user to see how frequently the tracking method is being used. The number shown is the number of parts currently using this tracking method.
Tracking methods may be deleted or moved in position by using the corresponding delete or move icons from the component toolbar.

Payment Viewer Module Options Template:Top

CREDIT CARD PROCESSING SUBTAB
  • Credit Card Requirements
The Payment Viewer allows for the following information to be required before the credit card may be processed on an order:
  • Credit Card Number must be Valid
  • Security Code (CV2#)
  • Name on Card
  • Billing Address
  • Billing Postal Code
  • Billing Country Code
  • Hide credit card number
An administrative user has the ability to hide credit card numbers from users. For safety reasons, this will allow all users to only view the last 4 digits of the number and the expiration date.

Picking Module Options Template:Top

GENERAL SUBTAB
Picking Module Options general subtab.png
  • Pick Creation
This option allows you to view the Picking Orders however specified. Fishbowl defaults to view Picking orders by the Order number; however, you may choose to view your Picks by Fulfillment Date or even by Item. Any changes made to the Pick Option will be effective to new orders only. For example, if your pick creation was set by Item, and sales order 2043 had 3 items, it would appear in the Picking module like this: 2043-01, 2043-02, and 2043-03.
  • Pick From Tag
FIFO: Inventory is picked in First In, First Out format. Oldest tags will be depleted first.
LIFO: Inventory is picked in Last in, First out format. Newer tags will be depleted before older tags.
Pick to Clean: Inventory with the smallest quantity amount will be picked first.
  • Default Orders per Pick
The value specified here refers to the number of Picks to group together at one time. Orders may be grouped by selecting the Group icon from the Module Toolbar, or by highlighting the chosen picks, right clicking, and selecting Group.
  • Allow Picking from all Location Groups User has Access to
Each user is assigned to a Location Group within the User Module Group | Location Groups Subtab. By default a user will only be able to pick from their assigned location group unless this option is checked. With this option, users are able to pick from all of the Location Groups they have access to with the User Group Module | Rights Subtab.
  • Warn Users if Picking an Expired Part
With this option checked, a dialog box will be displayed warning users if they are picking a part that is expired.
REPORTS SUBTAB
Picking module options report subtab.png
  • Print the Pick Ticket
You have the option to always, prompt, or never print a pick ticket. If you choose to always or prompt the pick ticket to print, it will be done after the pick order has been started.

Pricing Rule Module Options Template:Top

GENERAL SUBTAB

For Pricing Rule and Tier Examples please see 3 Tier Pricing

  • Tier 2
By default, when using Tier 2 pricing the highest price will be taken. This may be changed to take the lowest price by simply selecting "Lower Price" from the given drop down menu.
  • Tier 3
By default, when using Tier 3 pricing the Lowest price will be taken. This may be changed to take the highest price by simply selecting "Higher Price" from the given drop down menu.
  • Don't allow calculated prices to be less than...
With this option checked, your Sales Order price will never be less than the option specified in the given drop down menu. Your options consist of Average Cost, Default Vendor's Cost, Last Cost, List Price, Product Price, or Standard Cost.

Product Module Options Template:Top

GENERAL SUBTAB
  • Associated Product Suffix
The Associated Product Suffix is designed to automatically add a second product to a Sales Order. For example, in some cases such as batteries, you have to charge for a core. A customer who does not return the core part will not be reimbursed the core charge. It is likely you have 2 products tied to the same part; for example part Battery may have product 1 tied to it, but may also have a second product tied to it labeled 'Core-battery'. When the Battery is added to a Sales Order, the Core-battery will also automatically be added. The Core-battery item type may be changed in the product module | details subtab.

Purchase Order Module Options Template:Top

GENERAL SUBTAB
  • Auto Assign PO Numbers
Fishbowl will automatically assign the next available PO number. You may specify the starting assignment by entering a number into the Next Number box. Fishbowl will count up from the number shown here; letters used in a PO number will not change.
  • Update Vendor Pricing after new Purchase Orders are created
With this option checked, when a Purchase order has been created the vendor's last cost will be updated in the Vendor Module Group | Parts Subtab. Any future PO's created with this vendor and part will also auto-fulfill the last cost shown for the item.
  • Only Show Vendor Parts in Quick Add
When adding items to a Purchase Order, the only parts available in the part drop-down will be those listed within the Vendor Module | Parts Subtab of the vendor for whom the order is being created.
EMAIL SUBTAB
  • Send Email when Purchase Order is Issued
Once a Purchase Order has been issued you have the option to prompt yourself to send an email to the vendor. Fishbowl will default to attach a csv file of the purchase order as well. If you do not wish to send a csv file, simply uncheck the option and click ok to save any changes.

CUSTOM SUBTAB

The custom subtab allows for a set message to be displayed on every purchase order; this is a standard notice and allows up to 4 lines of text. The notice will appear next to the order's total at the bottom of your Purchase Order report.

Receiving Module Options Template:Top

OPTIONS SUBTAB
  • Receive to the Default Receiving Location rather than the part's default location.
When receiving an item, Fishbowl will receive from the part's default location. Checking this box will allow for the part to be received into the Default Receiving Location instead.

RECONCILE SUBTAB

When receiving an order, you have the option to calculate the landed cost by Cost, Manually, Quantity, Size, or Weight. Whichever landed cost calculation is chosen through the Receiving Module Options will be default for all orders being received and reconciled. You may also choose to have the vendor's last cost be updated upon reconciliation by selecting the corresponding checkbox.

Reports Module Options Template:Top

SELECT REPORTS SUBTAB
Reports module options select reports subtab.png
  • Each module has a default report. The default report is printed when clicking the Print button or selecting Print/Print Preview from the File menu. The default report for a module can be set on the Select Reports subtab by clicking the binocular button next to a module and then selecting the report to be used as the default report.
OTHER SUBTAB
Reports module options other subtab.png
  • Always show Customize Reports dialog
Checking this box will bring up the customize report dialog box before running any report.
  • Default Date Range
The default date range to use on all reports.
  • Default Location Group
The default location group to use on all reports.
  • Default Salesperson
The default salesperson to use on all reports.
  • Price Decimal Place
The number of digits to show after the decimal for prices.
  • Cost Decimal Place
The number of digits to show after the decimal for costs.
  • Qty Decimal Place
The number of digits to show after the decimal for quantities.
  • Date Format
The default date format for reports.

NOTE: The formatting of numbers in reports (price, cost, quantity, and date) can be customized even more in the Property Module.

RMA Module Options Template:Top

GENERAL SUBTAB
  • Auto-Assign RMA Numbers
Although Fishbowl will automatically assign RMA numbers, you may choose at what number you wish those RMA numbers to begin. The number entered will be the RMA number used on your next RMA.
  • Verify RMA Item against Sales Order
This option allows you to choose if Verify by Order or Don't Verify By Order is selected as default when adding a new line item to the RMA.
  • Days RMA is Valid:
This allows you to specify a time (number of days) in which this RMA is valid.
  • Cross Ship Items
If this selected, this will combine the credit return Sales Order to return the product and the regular Sales Order to send the replacement or substitute into one Sales Order.
FEES SUBTAB
In this tab you can specify Restocking Fees for the part being received. You can specify a Percentage or a Flat rate for the Fee. The Line Description will be the name of the line item added to the credit Sales Order. Most companies will name it, Restocking Fee or something similar.
RESOLUTION SUBTAB
  • Resolve Credit Lines on Receive
In this tab you can specify an automatic resolution for when the RMA is received in the Receiving module from the Credit Return Sales Order. Check the box to enable this and then select the resolution.

Sales Order Module Options Template:Top

GENERAL SUBTAB
  • Auto-Assign SO Numbers
The number entered will be the SO number used on the next SO, and will be incremented with each order.
  • Print Invoices from Fishbowl Inventory
By default, Invoices are not printed in Fishbowl Inventory (this is done so they can be printed in QuickBooks). You may change that by marking the check box.
  • Check bill of material parts when checking inventory
Fishbowl is set to check for insufficient inventory when adding an item to a SO. This feature allows Fishbowl to check inventory quantities for bill of material items under the Product that is being added to the SO.
  • Verify when the user selects ‘None’ as the Tax Rate
When a user selects “None” in the tax field and then saves the order, the user will be prompted with a message that states, “This order does not have a tax rate assigned. Save anyway?”
  • Default the salesperson field to the customer’s default salesperson
You can choose to have all salesperson fields default to the salesperson who is assigned to that customer account. You can add a salesperson in the Customer Module, Details tab, Salesperson dropdown field.
  • Highlight difference in list price after a Save
If the price of an item is different than the list price, this option will ensure that the price is highlighted with a blue font, even after a save.
  • Do not change sales tax for tax exempt customers
Setting this option will prevent the sales tax from changing to 'None' when selecting a tax exempt customer.
  • Enable last card used as a payment option
With this option checked, Fishbowl will store the last credit card used by each customer. When payment for a Sales Order is due, you will be given the option in the list of Payment Types to use and charge the last credit card given from the specified Customer.
  • Show printer options for credit card receipts
Selecting this option will show an additional print option window before printing a credit card receipt.
  • Credit Card Receipt Copies
This option provides the ability to choose how many Credit Card Receipt Copies are printed off after each transaction.
  • Duplication Rule
Determines which user is set as the salesperson when duplicating a Sales Order.
  • Insufficient inventory
Used to determine which location groups are used when checking for insufficient inventory.
CUSTOM SUBTAB
The Custom tab allows you to add up to four lines of text that will automatically be printed at the bottom of each of your SOs. You may choose to customize this text any way that you choose. Just highlight the existing text and hit the delete button on your keyboard, then type in whatever you choose and click OK.
SO TO PO SUBTAB
  • Enable Sales Order to Purchase Order conversion
This allows you to Enable/Disable Sales Order to Purchase Order conversion. You then have 3 other options when this is enabled.
  • Round Quantities to the Nearest Whole number in the parts UOM
This will round the qty from the SO to the nearest whole number in the UOM that part is entered on the PO for.
  • Use the Sales Order’s UOM on the Purchase Order
  • Combine line items of the same part number
If you have 2 different line items on the Sales Order that are the same part only one line item will be added to the Purchase Order for the total quantity of those two lines.
SHIPPING SUBTAB
  • Standard Shipping
Allows you to charge a flat fee on all shipments regardless of weight. You will then enter the shipping cost on the SO via a shipping type part at the time it is created.
  • Carton Based Shipping
Each order has an individual charge listed on the Shipping Order Invoice depending on weight of good or dollar amount purchased. The shipping charges will be added in the Shipping module per carton. This shipping option is most commonly used when integrated with UPS or FEDEX.
See Change Shipping Costs for more detailed information on adding Standard or Carton Based Shipping Costs. See Shipping Integration for information on setting up the FEDEX or UPS integration.
  • Default Shipping Product
If you choose carton based shipping you will asked to designate a default shipping type part here. (If you don’t have a shipping type part you will need to go into the part module and create a shipping type part and product.)
  • Prompt the user when saving if there are no shipping line items
When selected, this will prompt the user saving the Sales Order if there isn’t a shipping line on the SO. This is a helpful reminder if you need to make sure shipping is added to each Sales Order that is created.
  • Allow users to put Drop Ship items on the Sales Order
This limits the ability to change a part to type Drop Ship. If you don’t ever drop ship orders it’s wise to uncheck this option to decrease the chance of mistakes being made.
EMAIL SUBTAB
You may choose how you wish Fishbowl to handle any emails sent out when your Sales Order is issued. See Email for more information on setting up email in Fishbowl.

SalesPoint Module Options Template:Top

GENERAL SUBTAB
  • Number SalesPoint orders separately from Sales Order
Fishbowl will auto-generate the SalesPoint order number based off the number entered here. If this option is not enabled, then the next sales order number will be used.
  • Highlight difference in list price after a Save
If the price of an item is different than the list price, this option will ensure that the price is highlighted with a blue font, even after a save.
  • Do not change sales tax for tax exempt customers
Setting this option will prevent the sales tax from changing to 'None' when selecting a tax exempt customer.
  • Enable customer display for secondary monitor
Selecting this option will load a separate window that displays the order items, order totals, total savings, etc. This window can be placed on a secondary monitor that faces the customer.
  • Enable last card used as a payment option
Selecting this option will show the last credit card used by the customer as a payment option in the checkout wizard.
  • Show printer options for credit card receipts
Selecting this option will show an additional print option window before printing a credit card receipt.
  • Credit Card Receipt Copies
This option provides the ability to choose how many Credit Card Receipt Copies are printed off after each transaction.
  • Default Customer
It may not be necessary to record all SalesPoint customers. Instead, a generic customer can be selected from the drop down list and this customer will be selected each time a new order is created. For more information see Manage POS Customers.
  • Register
Each computer may be assigned a different register number. This number can then be recalled for historical purposes.
  • Insufficient inventory
This option controls which inventory number is used to determine if there is sufficient inventory when adding an item to the order. For more information see Inventory Status Terms.

  • Print SalesPoint report
This option determines the print behavior of the default SalesPoint report when finishing the checkout wizard. Options include Print, Preview, or None. To change the default SalesPoint report, see Changing the default SalesPoint report.

RECEIPT FOOTER SUBTAB
The Receipt Footer tab allows you to add a custom message that will print on the bottom of the following SalesPoint reports: POS Receipt, Receipt 2in, and Receipt 3in. You may customize this text any way that you choose. Just highlight the existing text and hit the delete button on your keyboard, then type in the message of your choice and click OK.

Shipping Module Options Template:Top

SHIP ITEMS SUBTAB
  • Fulfill Service/Misc Items on Ship:
The Module Options menu is found at the top of the shipping module under Tools/Module Options. Once inside the module options, you can select to fulfill Service/Misc Items. To do this, simply select from the drop down menu.
  • Print the Packing List:
You can select when you want your packing slip to print out. From the drop down options of "Print the Packing List" you can select the packing slip to be a prompt, to always have it print out, or never.
  • Auto pack shipments:
Selecting "Auto Pack Shipments" will take away the need to pack an order. All orders will appear as already being packed and ready to ship. If left unchecked, all orders must be packed before they can be shipped.
  • Fulfill Shipping line items on Ship:
Selecting "Fulfill Shipping line items on Ship" will automatically fulfill the shipping line items on the Sales Order. If unchecked, you will need to fulfill them manually within the Sales Order module.
EMAIL SUBTAB
  • Send Email when order is Shipped:
The "Always" option will automatically create the email template for you and attach the packing slip as a pdf file. Selecting "Never" will not create the template for you. Even if "Never" is selected, you can still send an email manually by clicking on the email icon within the packing slip preview.

Tax Rate Module Options Template:Top

GENERAL SUBTAB
  • Do you charge Sales Tax?
If your company charges sales tax, this module option is where that would be specified. Similarly, the charging of sales tax may be reverted by choosing No in this module option. Any changes made to the tax rate through the module options will not take effect until the Fishbowl Client has been restarted.
IMPORTS SUBTAB
  • Default Tax Rate to use with import orders.
When a tax rate is added as a flat rate to the Tax Rate Module, it may be set as the default tax rate for any shopping cart imports.

Transfer Order Module Options Template:Top

GENERAL SUBTAB
  • Auto Assign TO Numbers
Fishbowl Inventory automatically assigns transfer order numbers. You may choose the number to be generated by entering it into the Last Number field.
  • Transit Location Group
The Transit Location Group will automatically default as From. However, this option may be changed to have To as the Location Group inventory is being transferred from.

Vendor Module Options Template:Top

GENERAL SUBTAB
Within the Tools | Module Options of the Vendor Module, an option is given to suggest the volume discount based on the Vendor Cost Rule when the item is added to a Purchase Order. With this option checked, a dialog box will be displayed to the user when a part with Vendor Cost Rules is applied to a Purchase Order with a quantity less than what the Cost Rule specifies. If the Part is added with a quantity that exceeds the Cost Rules, no dialog box is displayed. If the Module Option is not checked, when the Part is added to a Purchase Order with a quantity that exceeds the Cost Rule the discount price will automatically apply. If the Part is added with a quantity less than what the Cost Rule specifies no dialog box will be displayed explaining the Cost Rule.