Fishbowl Time

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Icon.Fishbowl Time.png Fishbowl Time is a web app that is developed by Fishbowl. Fishbowl Time has functionality for time clocks, overtime, projects, PTO, GPS tracking, and more. Employees can clock in using their PIN or by scanning their QR code with web terminals or mobile devices. Fishbowl Time can be used as a standalone product, or integrated as a Fishbowl plugin. To get started, create an account at www.FishbowlTime.com.

Dashboard

The Dashboard is visible to Admin and Manager level employees. On the Dashboard you can see:

  • Current employee count
  • Open Payroll
  • Open Work Orders
  • PTO Requests
  • Who is currently clocked in and what they are working on
  • A Timeline of clock-ins and clock-outs along with breaks
  • A Hours Summary listing the total hours recorded Today, Yesterday, for the current Pay Period, This Week, Last Week and Last Pay Period

For non-admin managers, the Dashboard will display information for only those employees assigned to the department the user is a manager of.

Time Clock

The Time Clock module is used by an individual employee to clock-in/clock-out, go on breaks, switch positions and projects and edit or manually add time entries. When clocking in, a user can select a position and a project if these features are enabled. Positions are required when integrating with Fishbowl and Projects are required when integrating with QuickBooks and Fishbowl. You will see the following options after clocking in.

  • Start Break - After starting a break, you can click Resume Shift to resume work.
  • Start Lunch - After starting a lunch break, you can click Resume Shift to resume work.
  • Start or Switch Project - This allows you to either select a project to start working on or switch from one project to another.
  • Finish Project - This allows you to close the project that you are working on.
  • Add Shift Note - This allows you to make a note on your current shift which can be viewed on the time log entry in Time Clock or Time Cards.
  • With the necessary access rights, you can manually add or edit a time log. To add, click the green plus sign in the top right. To edit, click on the line to edit.
  • The Filter at the top can be used to modify the results that are shown and search results can be downloaded to CSV by selecting the download button in the top right.

Time Cards

The Time Cards module is used to view time entries grouped by date or employee. Admins and managers have the ability to modify time entries.

  • With the necessary access rights, you can manually add or edit a time log. To add, click the green plus sign in the top right. To edit, click on the line to edit.
  • The Filter at the top can be used to modify the results that are shown and search results can be downloaded to CSV by selecting the download button in the top right.

PTO

The PTO module is used by employees to view and submit requests for vacation, sick days, and holidays. In addition to their personal PTO requests, admins and managers can view, approve, deny, or delete the PTO requests for the employees they manage.

  • Click the green plus sign to submit a new PTO request.
  • Click the filter button to filter the results.
  • Current balances are displayed and will update as requests are approved.
  • Admins and managers can use the Employee PTO Requests section to view employees time off requests.
    • Approve pending requests by selecting the checkmark.
    • Deny pending requests by selecting the ____ sign.
    • Delete pending request by selecting the X.
    • Balances for each employee are set in the Company Settings.

Projects

The Project module displays issued work orders from the Fishbowl integration. If Fishbowl Time is being used as a standalone application, work orders can be manually created in the Project module.

  • All Projects will display the last activity, budgeted hours, actual hours and status.
  • Click on the Project number hyperlink to get a detailed view of all time entries that have been logged to this project.
  • If your company uses a term other than "Projects", use the Project settings page to modify the name.
  • To create a project, click on the green plus sign in the top right and enter the Number, Name, Budgeted hours, etc.
  • To edit a project, click on a line and modify the status or any other fields as needed.

User Profile

The User Profile module allows any employee to enter their user information, password, and time clock PIN.

Company Settings

The Company Settings module can only be viewed by admin employees. This module is used to manage company details, employees, projects, positions, departments, pay settings, terminals, and billing information.

Fishbowl integration

The documentation on this page is for the most recent version of the Small.Fishbowl Time.png Fishbowl Time plugin. To get the most recent version, Update Fishbowl.
  1. In any Fishbowl Client, open the Small.Plugin.png Plugin module, located in the Integrations group.
  2. Select the Small.Fishbowl Time.png Fishbowl Time plugin and click Install.
  3. Completely close all Fishbowl Clients.
  4. Exit the Fishbowl Server by right-clicking the Fishbowl Server tray icon and selecting Exit.
  5. After re-opening the Fishbowl Server, the admin user can access the Small.Fishbowl Time.png Fishbowl Time module from any Fishbowl Client by opening the Manufacturing module group.
  6. To grant access to additional users, assign the Fishbowl Time-View access right to the appropriate groups in the Small.User Group.png User Group module
  7. Open the Small.Fishbowl Time.png Fishbowl Time module and enter your username and password.
    Fishbowl Time.png
  8. Click the Connect Button.png Test Connection button and then click the Save Button.png Save button at the top.