Fishbowl Time

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Fishbowl Time Banner.png

Fishbowl Time is a web app with functionality for time clocks, overtime, projects, PTO, geo-location, and more. Any device can be used as a terminal for employees to quickly clock in and out. Mobile apps can also be used to scan employee QR barcodes. When integrated with Fishbowl, work orders are imported and the actual labor time is exported back to Fishbowl. Fishbowl Time can also be used as a standalone product.

Getting Started

  1. To get started, create a free account at
  2. Fishbowl Time has several modules that can be accessed from the menu. On larger devices, the menu is displayed on the left. Smaller devices can access the menu by clicking the Menu Button.png Menu button near the top-right corner.
  3. With the menu open, click the Company Settings module and carefully review each tab to customize Fishbowl Time for your business.
  4. Fishbowl Time features a simple and intuitive interface. Below is a brief overview of each module, however the easiest way to learn is to explore using a free account at

User Profile

Fishbowl Time User Profile.png
  • Any user can access the User Profile module by clicking their name or photo at the top of the menu. This allows employees to enter their user information, upload a photo, change their password and PIN, etc.


Fishbowl Time Dashboard.png

The Dashboard is visible to admins and managers and displays the following items.

  • Current employee count
  • Open payroll
  • Open projects
  • PTO requests
  • Who is currently clocked in and what they are working on
  • A timeline of clock-ins and clock-outs along with breaks
  • An hours summary listing the total hours recorded for various time periods (today, yesterday, current pay period, last week, etc).

For non-admin managers, the Dashboard will display information for only those employees assigned to the department the user is a manager of.

Time Clock

Fishbowl Time Clock.png

The Time Clock module is used by an individual employee to clock-in/clock-out, go on breaks, switch positions/projects, and edit or manually add time entries. When clocking in, a user can select a position and project if these features are enabled in the company settings.

  • Start Break - After starting a break, you can click Resume Shift to resume work.
  • Start Lunch - After starting a lunch break, you can click Resume Shift to resume work.
  • Start or Switch Project - This allows you to either select a project to start working on or switch from one project to another.
  • Finish Project - This will change the status of the current project to Closed.
  • Add Shift Note - This allows you to make a note on your current shift which can be viewed on the time log entry in Time Clock or Time Cards.
  • With the necessary access rights, you can manually add time logs by clicking the FT Add Button.png Add button, or edit time logs by clicking any line.
  • The filter at the top can be used to modify the results that are shown and search results can be downloaded to CSV by clicking the download button at the top.

Time Entries

Fishbowl Time Cards.png

The Time Cards module is used to view time entries grouped by date or employee. Admins and managers have the ability to modify time entries.

  • With the necessary access rights, you can manually add time logs by clicking the FT Add Button.png Add button, or edit time logs by clicking any line.
  • The filter at the top can be used to modify the results that are shown and search results can be downloaded to CSV by clicking the download button at the top.

Time Card Approval

Fishbowl Time Card Approval.png
  • At the top of the Time Entries section is an additional tab for time card approval.
  • Click the Approve button to approve the time cards in the pay period.


Fishbowl PTO.png

The PTO module is used by employees to view and submit requests for vacation, sick days, and holidays. In addition to their personal PTO requests, admins and managers can view, approve, deny, or delete the PTO requests for the employees they manage.

  • Click the FT Add Button.png Add button to submit a new PTO request.
  • Click the filter button to filter the results.
  • Current balances are displayed and will update as requests are approved.
  • Admins and managers can use the Employee PTO Requests section to view the time off requests of employees.
    • Use the icon buttons to approve, deny, or delete pending requests.
    • Balances for each employee are set in the Company Settings.


Fishbowl Time Projects.png
Fishbowl Time Project.png

The Projects module displays issued work orders from the Fishbowl integration. If Fishbowl Time is being used as a standalone application, work orders can be manually created in the Projects module.

  • The project list displays each project's number, name, description, last activity, budgeted hours, actual hours, status, pick status, and BOM category.
  • Click on the Project Number hyperlink and then click Time Logs to get a detailed view of all time entries that have been logged to this project.
  • If your company uses a term other than Projects, use the Project settings tab to modify the name.
  • To create a project, click on the FT Add Button.png Add button at the top and enter the Number, Name, Budgeted hours, etc.
  • To edit a project, click on a line and modify the status or any other fields as needed.
  • The Start Date and End Date are used to schedule a project. When integrated with Fishbowl, this information is imported from the Fishbowl work order.
  • When integrated with Fishbowl, the Pick Status is updated to reflect inventory availability for the project. When this is set to anything other than Committed or Finished, the project will show a red color status on the Schedule, denoting there is a problem with inventory.
  • When integrated with Fishbowl, the BOM Category is pulled in and set on the project. Because the BOM Category can be renamed, it can be used as a custom field for many purposes (machine, location, etc.)
  • When integrated with Fishbowl, the Receive Date is pulled in and set on the project. This date looks at purchase orders for items that have a Short inventory status and returns the date that is furthest in the future. Meaning, the date that all inventory will be received by.


The Reports module provides the following features.

  • Run Payroll
    Fishbowl Time Run Payroll.png
  • Employee Time Cards
    Fishbowl Time Cards Report.png
  • Project Details
    Fishbowl Time Project Details Report.png
  • Employee QR Code
    Fishbowl Time Employee QR Code.png


The Schedule module allows projects to be scheduled based on the available labor hours.

  • Users can be assigned by dragging and dropping their names onto projects.
  • An employee's schedule can be set on the Employees tab of the Company Settings module.
  • Displayed below each date are two numbers, for example 6/22 hrs. The first number represents the number of hours scheduled for projects. The second number represents the available hours based on the schedules of all employees.
  • Hours of Operation and Holidays are highlighted on the schedule. These are for reference only and can be customized on the Pay tab of the Company Settings module.
  • Events can be split into multiple events to accommodate scheduling needs.
    • To split an event, open the event and move the Split Event Time Off.png switch to ON Time On.png
    • Set the start dates, times, and durations for both of the new events and then click Save to split the event.
    • The original event will be deleted and two new events will be displayed. Split events can be deleted, but each project requires at least one calendar event.
  • Projects on the schedule can have several different color statuses as described below.
Time Red.png Red indicates that there is an issue. Listed below are possible issues.
  • Project hours exceeds daily available total hours
  • Pick Status is anything other than Finished or Committed
  • Project hours exceeds available hours from assigned user(s)
Time Yellow.png Yellow indicates that the project is set to the On Hold status.
Time Blue.png Blue indicates that the project does not have any issues and is ready for employees to be assigned.
Time Green.png Green indicates that the project does not have any issues and has at least one employee assigned.
Time Gray.png Gray indicates that the project is set to the Closed status.
Fishbowl Time Schedule Projects.png

  • Click the Timeline tab at the top to see a timeline chart that displays each project on the left.
    Fishbowl Time Schedule Timeline.png


  • Click the FT Add Button.png Add button to add a new employee. Employees can also be imported and exported by using the buttons near the top-right corner.
  • Click any line to edit that employee as well as their image, positions, rates, overtime rules, sick time, vacation time, permissions, PIN, schedule, etc.
  • An employee's default schedule is used to calculate the total available hours each day in the Schedule.
FT Employees.png
FT Employee.png

Company Settings

The Company Settings module can only be viewed by employees with admin rights. The following tabs are used to configure Fishbowl Time.

Company Details

  • This section allows you to enter company details such as logo, name, website, etc.
  • There is also an option to Display dates in DD/MM/YYYY format.
FT Company Details.png


  • Employees can be organized into departments, and each department can have a manager.
FT Departments.png


  • This section displays your company settings for pay periods, overtime, hours of operation, PIN length, geo-location, time format, rounding, etc.
  • All clocking events can be rounded to the nearest 1, 5, 10, or 15 minutes. Rounding is not enabled by default.
  • Company hours of operation are used as visual aids in the Schedule.
  • Hours outside of the hours specified will be marked in a gray color on the Schedule.
FT Pay Settings.png

Overtime Settings

  • Overtime rules can be created on the Pay tab of the Company settings.
    Overtime Rules.png
  • Employers should use federal and state guidelines to setup overtime rules for the company.
  • Rules can be created for weekly overtime, daily overtime, and daily double overtime.
  • A rule can include weekly, daily, double overtime, or any combination.
  • Standard overtime is calculated at 1 and ½ of an employee’s standard pay rate.
  • Each employee can be assigned an overtime rule separate from other employees.
  • Weekly overtime is calculated from the week start day on the Pay tab of the Company settings.
  • When an overtime rule is created that contains both daily and weekly calculations, the system calculates whether there is more daily or weekly overtime at the end of the week and reports the greater of the two.
  • When an overtime rule is created that contains both daily and weekly calculations and the week crosses over a pay period, regular hours are reported for the pay period, but overtime hours for the week will be reported in the following pay period in order to finish the week and allow the system to determine the greater of the two.

PTO Settings


  • Breaks and lunch breaks can be marked as paid breaks and/or included on Projects.
  • The Breaks tab contains the following settings.
    FT Break Settings.png
  • If Auto Breaks are enabled, click the Default break rule to modify how the break is automatically added.
    FT Auto Break Settings.png


  • Holidays will show on the Schedule, blocking out the entire day in a dark gray color.
FT Holidays Settings.png


  • To receive a notification, click PTO is requested or Shifts exceed flagged time.
  • Notifications can be sent as an email or as an SMS text message.
  • Use a comma to separate multiple phone numbers or email addresses.
FT Notifications.png

Project / Positions

  • Projects are required when integrating with QuickBooks and Fishbowl.
  • At least one position is required when integrating with Fishbowl
  • Labor items are imported from Fishbowl by using the Fishbowl Time Plugin.
  • After creating the positions, click the Employees tab to enable the applicable positions for each employee.
  • The option to Include overtime in Project cost allows daily overtime to be added into the project costs. Weekly overtime cannot be included. Currently, this is not sent to Fishbowl, but it will be added in a future update.
  • The term Project can be modified to match the terminology of your company.
  • The BOM Category can also be renamed and/or used as a custom field for many purposes (machine, location, etc.)
  • When integrated with Fishbowl, the BOM Category is imported from Fishbowl and set on the project.
FT Projects and Positions.png


  • This section allows the creation of various webpages that allow employees to clock in and out. Any device can then be used as a dedicated terminal by locking it to that URL.
  • IP Address Restrictions - Setting an IP address restrictions makes it so that the terminal can only be accessed when an employee is connected through the approved IP address. This can be used to restrict employees to only access the time clock while they are connected to internet at their place of work.
  • Device Restrictions - Setting device restrictions makes it so that the terminal can only be accessed on devices that have been specifically approved by the account administrator. This can be used to ensure that only specific computers or devices are allowed to access the time clock terminal.
FT Terminals.png


  • This section allows you to update your subscription, enter payment method, see payment history, etc.
FT Billing.png


QuickBooks Desktop

  1. Open your QuickBooks file. Click the Edit menu and select Preferences. Click the Time & Expenses menu on the left and then click the Company Preferences tab. Enable time tracking by selecting Yes in the Time Tracking section.
  2. Open the Employee Center. Open each employee and click the check box that says Use time data to create paychecks. (As a new employee is imported with time activities, you will also be asked about setting this option.)
  3. Export the timer lists file by clicking the File menu and then select Utilities > Export > Timer Lists. *Note: You will need to switch to single user mode in order to export or import files.
  4. In the Fishbowl Time web app, go to Integrations and select QuickBooks Desktop.
  5. Click the Connect button.
  6. Choose the Timer List IIF file you exported from QuickBooks previously and click Confirm.
  7. To export data to QuickBooks, simply click the Export Data button.
  8. In QuickBooks go to File > Utilities > Import > Timer Activities. Select your exported file and then click Open.
  9. Click OK for the displayed warning.
  10. Click Yes to use time data.
  11. On the first sync and for new employees you will receive a message to set a payroll item for each employee's time activities. Subsequent imports will skip this step.
  12. After the import is done, you will receive this message.
  13. You can then view the report of imported activities.

QuickBooks Online

To connect to QuickBooks Online, click the Connect button and sign into your QuickBooks Online account.

Integrating with QuickBooks Online will enable Projects and require employees to clock into Projects. This will also export all of your current Projects as jobs under the customer Fishbowl Time to QuickBooks Online. If any time logs are not assigned a Project you will be required to assign a Project before you are able to export to QuickBooks Online.

ATTENTION: Integrating Fishbowl Time with a QuickBooks Online account where Payroll is enabled will cause the integration to fail. The ability to integrate with Payroll is not currently available to the public.

Fishbowl integration

The documentation on this page is for the most recent version of the Icon.Fishbowl Time.png Fishbowl Time plugin. To get the most recent version, Update Fishbowl.

  1. In any Fishbowl Client, open the Icon.Plugin.png Plugin module, located in the Integrations group.
  2. Select the Icon.Fishbowl Time.png Fishbowl Time plugin and click Install.
  3. Completely close all Fishbowl Clients.
  4. Exit the Fishbowl Server by right-clicking the Fishbowl Server tray icon and selecting Exit.
  5. After re-opening the Fishbowl Server, the admin user can access the Icon.Fishbowl Time.png Fishbowl Time module from any Fishbowl Client by opening the Manufacturing group.
  6. To grant access to additional users, assign the Fishbowl Time-View access right to the appropriate groups in the Icon.User Group.png User Group module
  7. Enter your username and password in the Icon.Fishbowl Time.png Fishbowl Time module and then click the Connect Button.png Sync button.
    Fishbowl Time Login Credentials.png
  8. Review the settings on the Sync Settings tab and then click the Save Button.png Save button at the top.
    Fishbowl Time Plugin.png
  9. A Fishbowl Time Button.png Schedule button will be added to the top of the Icon.Sales Order.png Sales Order module that opens the schedule in Fishbowl Time.

iOS and Android apps

Fishbowl Time iOS.jpg
  • The iOS app can be downloaded from here and the Android app can be downloaded from here.
  • One of the easiest ways for employees to clock in/out is using QR barcodes and scanning them with the mobile app. Clocking in/out is easy and just requires the employee to hold their unique barcode in front of the camera on the mobile device.
  • Employee barcodes can be printed from the Reports module.
  • To lockdown an iOS device so that only the Fishbowl Time app can be used, enable Guided Access.
  • Fishbowl Time is also accessible in the browser of any mobile device or by entering the URL for one of the terminals.

Release Notes



  • Improved Time Entry and Employee .csv file downloads to allow more ability to utilize data fields.
  • Improved the Time Off request dates view to allow for a more useful view of pending and upcoming PTO by employees.


  • Fixed issues when creating a new account.
  • Fixed issue with wrong employee being listed on flagged shift notification emails when logged into Time Mobile Terminal.
  • Resolved issue with Auto Breaks options not showing on some accounts.
  • Fixed problem with PIN generator only producing 4-digit PINs when 6-digit PINs is selected in settings.


  • Added the ability to close projects with employees still clocked-in to the project with the project being updated after the last employee clocks out
  • Created random PIN draw feature for logging in to the web terminal and mobile terminal
  • Enabled the ability to print reports in landscape format
  • Added the ability to have auto breaks be paid or not paid


  • Fixed issue with time totals on timecard and payroll reports not adding up correctly
  • Fixed issue with employee search filter
  • Fixed server logout issue
  • Resolved issue with modifying or creating new employees


  • Added ability to create multiple auto break rules with the ability to pick specific auto break rules per employee
  • Improved functionality of Payroll Report CSV
  • Added option to approve all PTO requests at once
  • Created Audit Tables to show history of actions taken
  • Created notice warning of how changing hire date affects PTO accruals
  • Improved integrations with Fishbowl Inventory software
  • iOS - created Time Entry Views to include weekly, Pay Period, or List
  • iOS - added satellite view on maps
  • iOS - added option to clock-in/out at designated time
  • iOS - added ability to close projects
  • iOS - added feature to allow view project by project state
  • iOS/Android - new color and design changes
  • Android - created indicator for time logs that failed to sync to server


  • Resolved issue creating new accounts
  • Fixed issue with in-active employees having Holiday PTO requests auto generated
  • Resolved issue with Approve Payroll notification notice present on approved payrolls
  • iOS - Resolved issue with PTO requests disappearing
  • Android - fixed bug causing app to crash


  • Updated success/error notifications
  • Option given after resolving a time log conflict to return to dashboard or stay in time entries
  • Time entry issues on the dashboard are now scrollable to allow viewing of all time log issues


  • Resolved issue with approving PTO and screen display darkening
  • Resolved issue with time log conflict link on dashboard not opening the conflicting time log
  • Resolved issue with ability to approve flagged time logs
  • Simplified the employee start date format for .csv employee import


  • Added automatic PTO request for holidays using PTO
  • Ability to see and resolve time log conflicts
  • Ability to switch or close projects without clocking out


  • Fixed error with time log creation constraints affecting mobile apps
  • Fixed error with pay roll report filter
  • Resolved issue with pay roll reports including time logs with errors
  • Resolved issue with employees allowed to be made inactive with open time logs
  • Fixed error with project starts and end date being on the same date


  • Fixed unknown error issue with employee import
  • Fixed unknown error issue with PTO requests
  • Fixed flagged hours notification that was being sent for other employees
  • Resolved issue with geolocation when switching projects


  • Ability to create PTO accrual rules
  • Ability for employees to accrue PTO
  • Ability to approve pay periods within Time Entries
  • Billing page now shows a payment status
  • Ability to see and resolve time log conflicts
  • Ability to receive an SMS or Email notification for flagged shifts exceeding x hours and PTO requests
  • Added notification on PTO approval when employee is using holiday hours
  • Added a support link in left menu
  • Added project number to Time Entries .CSV export
  • Updated Time logo


  • Prevent the ability to edit a project start date to be after the end date
  • Fixed an unknown error that would occur when editing an employee email
  • Fixed an issue with time zones that would cause auto breaks to be off by one minute
  • Fixed a highlighting issue with filters when selecting pay periods


  • Updated Date picker throughout Time
  • Rearranged the auto-break fields to hide unneeded options when 'Specific Time' is selected


  • Fixed an issue with auto-break being placed at the wrong time on account of Daylight Savings change


  • Added a Holiday Tab to company settings with the ability for admin users to select observed and paid holidays
  • Observed and paid holidays now display on the calendar of the schedule module
  • Added Table sorting to the projects module
  • In company settings 'Date formatting' can be changed to DD/MM/YYYY for international users


  • Fixed an issue where employee emails were not updating correctly
  • Fixed an issue with the 'Run Payroll' report where companies with over 60 employees were getting an unknown error
  • Prohibit the ability to delete a department if an employee is assigned to the department


  • Added the ability to create a Pay Period Rule
  • Added the ability to add the Pay Period Rule to an employee
  • A 'Subscribe Now' button is now displayed for users on the free trial
  • The setting 'Flag Shift Exceeding' now works with decimals


  • Fixed an issue with auto-break weren't being displayed because an employee had no Pay Period Rule
  • If approved time-off requests were manually deleted by a manager/admin that time is now added back into the employee's available PTO


  • Added the ability to import employees through .CSV
  • Added a payment history section to Billing, Also the ability to see when a card has been declined
  • Added the ability to import projects through .CSV
  • Managers/Admin can now see open time logs in the Time Clock and Time Entries screens


  • Expanded the available filters throughout Time
  • Added the ability to see projects in different color statuses in the schedule module


  • Fixed overtime calculation issues associated with a week's start date
  • Double-clicking 'Save' when manually adding a break no longer adds the break twice to the time log


  • API refactored to better support the Terminal and Mobile apps
  • Moved the employee's tab out of company settings to the side menu
  • Renamed 'Time cards' to 'Time Entries' on the side menu for better clarification
  • Added the ability to designate Auto-Breaks
  • Moved Break settings from the Pay tab to its own Break tab


  • Prohibit the ability to manually set a break outside the clock in/out times
  • Time logs submitted by the mobile app no display correctly in the Employee Time Card report


  • Work Order date schedule start and end date/time is sent to the project
  • Work Order category is sent to the BOM Category field on the project
  • Inventory Receive date is sent when an item is short for the work order
  • This is the date that is furthest out, last to be received


  • All time events can now be rounded to the nearest 1,5,10 or 15-minute mark

Paid Breaks

  • Breaks and Lunch breaks can now be marked as paid breaks
  • If paid breaks are enabled, they can also be marked to be included in the projects time

Hours of Operation

  • You can now setup company hours of operation
  • This is for reference only in the new Schedule section


  • Create holidays for reference in the new Schedule section

Employee Schedule

  • Setup an employee's default schedule in Employee Settings
  • This is used to calculate available hours each day in the new Schedule section


  • Projects tab-Calendar style view of time available and projects scheduled
  • Timeline Tab-Gantt style view of time available and projects scheduled


  • Overtime can now be included in Projects total cost


  • A scheduled start and end date/time can now be set per project
  • Receive date
  • BOM Category
  • Can be renamed

QuickBooks Online

  • All customers created for projects will now be jobs under a top left FishbowlTime customer
  • Updated all CSV exports
  • Updated Time Cards CSV to include shift notes
  • Added ability for Admins/Managers to edit clock-in for active timelogs
  • Added ability for Admins/Managers to add a clock-out time on active timelogs to clock-out employees
  • Fixed issue with switching projects that causes time overlap
  • Updated Project Details report with custom date range


  • Improved error reporting
  • Now sending custom work orders up to FB Time
  • Associated BOM's are no longer required when pushing WO's up to FB Time. In this scenario the WO description is used for the project name.
  • Added offset for last sync date
  • Updated sorting for all dropdown lists
  • Updated refresh time on terminals to 60 seconds


  • Initial release