Exporting/Importing Payment Information

Fishbowl has two features that are closely tied together: the ability to export payment information and the ability to import that same type of data. You could use the Export feature to create a file containing your payment information. An Import will only create new payments.

When exporting, the "Reference" field will not be exported so that we don't compromise credit card numbers.

Formatting the Data

You must create a CSV file formatted in a way that Fishbowl knows what to do with the data. This is easiest to do with a spreadsheet program.

When the pricing data is Exported it will be formatted according to the table below. If you are Importing the data file must be formatted according to the table below.

All fields will be one of two types:

Fields of a Payment file.

Column Name Type Description
Date Text The date of the payment in MM/dd/yyyy format. If this column is empty then today's date will be used.
SONum Text The Sales Order number that this payment should be applied to.
PaymentMethod Text The type of payment this row of data represents. It must be one of the following:
Cash
Check
Visa
MasterCard
Discover
American Express
Generic Card
Reference Text The reference number associated with this payment. (I.E. A check number or credit card number.)
Used for backwards compatibility only. Please use the Info column going forward.
Confirmation Text The confirmation number for this payment.
ExpirationDate Text The credit card expiration date in MM/dd/yyyy format.
DepositAccount Text The name of the account that this money should be deposited into. Can be left blank to be deposited into the standard "Undeposited Funds" account.
Amount Numeric The amount paid with this payment.
CurrencyRate Numeric The currency rate for this payment. Only used if currency conversion is turned on.
TransactionID Numeric The transaction number associated with this payment. This is received when running a credit card.
AuthCode Numeric The authorization code associated with this payment. This is received when running a credit card.
MerchantActNum Numeric The merchant account number associated with this payment. This is received when running a credit card.
Info Text The reference information to display in the payment viewer and send to the accounting package.

The file must contain column names in the first row, using the column names in the table above.