Project management is the key to success for any business. While the higher-ups might think that growing revenues is more important, they do not realize that without successful project management, many of the processes the company takes for granted would not be possible. Here are a couple of ways to make your project management more effective.
Oftentimes, the project team will extend beyond just a single department. For example, a project that involves putting in a new HVAC system might include individuals from the Utilities Department, the Accounting Department, and the Finance Department. Collaboration between all of these departments needs to start early. Plan a meeting or just a happy hour for all of the major players to get together and discuss the project in a casual setting. Building relationships will help speed the project along and break down any silos that exist between the departments.
Keep Moving Forward
One of the biggest things that disrupts projects is when the players do not know what to do next. It is the project manager’s duty to make sure all of the major players on the team always know what to do next. These actions might not happen for another month, but if it is the next step for that particular person, they will need to know about it right away. It is also important to keep all of the major players abreast of the project’s status at all times, according to NJIT. Setting up a shared site or folder with a document that shows where the project is, how the budget is looking, and what everyone’s responsibilities to the project are keeps everyone in the loop and feeling like a team.
Stay on Top of New Developments
Things come up when you are working on a project. To use the same example as before, maybe the contractor you hired to do the electrical for the HVAC system went out of business. You need to notify everyone on the team that this occurred, and you need to do it right when you find out. Then the individuals from accounting and finance can put together another budget based on actual costs to date, the utilities department can figure out who would be good for the job, and you can make sure that the project does not stop.
Project management is difficult. There are always things that come up and there are always issues in dealing with interdepartmental teams. Keep yourself and your team on top of the situations that arise. It is also a good idea to educate yourself more on effectively managing projects. Pursuing a project management master’s degree from Brandeis is something you can do to help your cause and your teams. By doing these things, you can make sure the project does not stop and the team is staying efficient.